How to use Milanote to build your own productivity app

Hank Quense
4 min readJul 27, 2022
Milanote logo

I’ve used just about every productivity app and project management tool available. I was able to fudge a few of them into something useful, but none of them were what I really wanted to use. These apps and programs tried to force me to think their way and were too restrictive with their pre-designed templates. When working on a project, I get a lot of creative ideas and these apps force me to leave the app in order to record my new idea. I’ve just about given up on finding an app that I would actually like.
Then I tried Milanote. I’ve been using it for a few months now and it’s every thing I want in a productivity app.
In this article, I’ll explain how I use Milanote to develop my own project management template and show you the steps to create your own template.
When you open Milanote for the first time, you’re presented with a blank screen. There is nothing on it except a sidebar with elements you can use. This is a powerful concept! You develop a new board the way you want it! You aren’t forced into using a template someone else developed for a project that is nothing like yours.
The first step is to create a new master board on the home page. This is illustrated in the graphic. It’s called Managing a Project. As you can see, I have a few boards.

screen shot 1

By clicking on the icon, the board opens to display the project overview information.

Milanote screen shot 2

Since I love mind-maps, I almost always construct one for a now project and a png file of the mind-map goes on the main board. The main board also shows a few research links and a card with project notes. The big advantage of Milanote is the sub-boards. I created four for this project, but this is a flexible item.
These sub-boards are from built-in Milanote templates. This graphic depicts the Project Management board.

Hank Quense

Hank Quense writes on fiction writing, self-publishing and book marketing topics. He has self-published over 20 books, both fiction and non-fiction.